External training sponsorship confirmation letter template
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The purpose of this letter
🔒 Legislation / best practice met by it
🔒 The letter template
The process sequence it appears in
If you have an employee who will be undertaking external training, and the provider requires confirmation of sponsorship, issue this model letter template to them.
5 mins
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What is an External training sponsorship confirmation letter?
An external training sponsorship confirmation letter is a letter that an employer sends to an employee who is being sponsored to attend an external training course or program. The letter confirms the details of the sponsorship and sets out the terms and conditions of the agreement.
The external training sponsorship confirmation letter is an important document that sets out the expectations and obligations of both the employer and the employee in relation to the sponsored training. It is important for both parties to carefully review and understand the terms and conditions of the agreement before signing and returning the letter.
The Employer (you) to the Employee
Great Britain & NI (United Kingdom), Worldwide
What legislation or best practices underpin this template / should I be aware of?
Here are some key UK employment legislation that employers must comply with when implementing an external training sponsorship confirmation letter:
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The Equality Act 2010: This legislation prohibits discrimination on the basis of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation. Employers must ensure that sponsorship opportunities are made available to all employees and that the selection process for sponsorship does not discriminate against any employees.
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The Apprenticeships, Skills, Children and Learning Act 2009: This sets out the legal requirements for apprenticeships and skills development, including the provision of training to employees. Employers must ensure that any sponsored training opportunities are in compliance with the provisions of this Act.
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The Employment Rights Act 1996: This outlines the statutory rights of employees in relation to training and development opportunities, including the right to request time off for training. Employers must ensure that employees are given the opportunity to participate in sponsored training programs and that the terms and conditions of any sponsorship agreement are fair and reasonable.
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The Data Protection Act 2018: This sets out the legal requirements for the collection, use, and storage of personal data, including information about sponsored training opportunities. Employers must ensure that they are complying with the provisions of this Act when collecting and storing employee data.
Overall, employers must ensure that they are complying with all relevant employment legislation when implementing an external training sponsorship confirmation letter, and that any sponsored training opportunities are made available to all employees on a fair and non-discriminatory basis.
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Refer to your local employment legislation / labor laws to support the execution of the template. Review the wording for local accuracy.
External training sponsorship confirmation [Delete this line]
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
We are pleased to confirm that we will be sponsoring your attendance at the [Name of Training Course/Program] which will be held at [Name of Training Provider] from [Start Date] to [End Date].
We believe that this training program will provide you with valuable skills and knowledge that will benefit both you and our organisation. The course covers a range of topics including [List of Training Topics] and is designed to help you develop the skills and knowledge necessary to perform your job more effectively.
As part of the sponsorship, we will cover the cost of the training course as well as any associated expenses such as travel, accommodation and meals. However, we ask that you obtain prior approval for any expenses that you wish to claim.
Please note that this sponsorship is subject to the following terms and conditions:
- You must attend the entire training course and participate fully in all activities and assessments
- You must submit a report outlining how you will apply the skills and knowledge gained from the training to your role within the organisation
- You must agree to remain with the organisation for a minimum of [X months/years] following the completion of the training program, otherwise, you will be required to repay the full cost of the training to the organisation
- If you are unable to attend the training for any reason, you must notify your manager as soon as possible
Please sign and return a copy of this letter to indicate your acceptance of these terms and conditions.
We are excited to support your professional development and look forward to hearing about the valuable insights and knowledge that you will gain from this training program.
If you have any questions or concerns regarding this sponsorship, please do not hesitate to contact me.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
What communication / process sequence is this part of?
Training or study request agreement letter template
If you have agreed to an employee request to sponsor external training or study, issue this model letter template to confirm the agreement.
Why buy our External training sponsorship confirmation letter template?
- It's easily editable and implementable, saving you time and money
- It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
- You will maintain compliance with ACAS guidelines, legislation, and industry best practices
- Email notifications for any updates made to this template or its accompanying materials
- 12 months of unrestricted access without any additional costs (any update in that period is free to you)
- A 25% discount on all library, toolkit, and template purchases/renewals
