Flexible working rejection appeal letter template
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The purpose of this letter
🔒 Legislation / best practice met by it
🔒 The letter template
The process sequence it appears in
If an employee wishes to appeal against a flexible working application rejection, they can use this model template.
5 mins
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What is a Flexible working rejection appeal letter?
An employee may write a flexible working rejection appeal letter if their initial request for flexible working arrangements, such as a change in working hours or location, has been rejected by their employer.
The employee may feel that their request was reasonable and that accommodating it would not have a negative impact on the company's operations. They may also feel that their current work schedule is having a significant impact on their personal life and that flexible working arrangements would enable them to achieve a better work-life balance.
The employee may wish to appeal the rejection in the hopes of finding a mutually beneficial solution that meets both their needs and those of the company.
Within the timescale offered by the employer (usually 5 days) if the opportunity to appeal has been offered
The Employee to the Employer (you)
Great Britain & NI (United Kingdom)
What legislation or best practices underpin this template / should I be aware of?
There is no statutory right to appeal a flexible work refusal however it is good practice to offer one.
You should have refused the original request for one or more of the permitted eight business reasons, as follows:
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Burden of additional costs.
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Detrimental effect on ability to meet customer demand.
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Inability to reorganise work among existing staff.
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Inability to recruit additional staff.
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Detrimental impact on quality.
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Detrimental impact on performance.
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Insufficiency of work during the periods you propose to work.
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Planned structural changes.
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Flexible working rejection appeal [Delete this line]
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Thank you for your response dated [insert date of response letter] to my flexible working request dated [insert date of request]. I am disappointed my request has been rejected. I am writing to appeal this decision for the reason(s) I explain below.
As you know, I submitted a request to [describe reasons for application, e.g to work from home two days a week in order to better balance my work and personal responsibilities].
You have refused my request for flexible working because [state the reason(s) given by the employer to refuse your request].
I understand that my initial request may not have been possible due to business needs, but I strongly believe that accommodating my request would not negatively impact the company's operations. In fact, I believe that it would enhance my productivity and allow me to better contribute to the success of the company.
I am willing to work with you to find a compromise that meets the needs of both the company and myself. I am willing to adjust my schedule or work with a different arrangement that suits the company's needs.
I respectfully request that you reconsider my request for flexible working arrangements. I hope that we can come to a mutually beneficial solution that allows me to continue to be a valuable member of the team.
Thank you for your time and consideration.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
What communication / process sequence is this part of?
Flexible working request rejection letter template
If you are unable to accept a request for flexible working, issue this model template letter to inform an employee of the reason for the rejection.
Appeal hearing invitation letter template
Our Appeal Hearing Invitation Letter template formally invites employees to appeal hearings, maintaining transparency and adhering to procedural fairness.
Why buy our Flexible working rejection appeal letter template?
- It's easily editable and implementable, saving you time and money
- It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
- You will maintain compliance with ACAS guidelines, legislation, and industry best practices
- Email notifications for any updates made to this template or its accompanying materials
- 12 months of unrestricted access without any additional costs (any update in that period is free to you)
- A 25% discount on all library, toolkit, and template purchases/renewals