Approval to recruit form template
Jump to...
The purpose of this form
🔒 The form template
This model approval to recruit form template will ensure that authorisation for recruitment is confirmed.
5 mins
What is an Approval to recruit form?
Hiring managers should seek authorisation for recruitment to all positions. This includes the use of temporary agency and consultancy staff. This form will support a formal request and approval process.
Before the recriuitment process commences
Great Britain & NI (United Kingdom), Worldwide
Approval to recruit
Why does this role need to be filled?
You should carefully review the need for the role to determine if it is still required and if so whether it needs to be filled on the same basis or in a different way.
You should firstly consider how you would manage the impact on customers and delivery by not recruiting. You should then review the options below:
- Is re-distribution of work possible amongst existing team members?
- Would restructuring remove the need for the role?
- Is there an opportunity to streamline working practices and processes which could remove the need for the role?
- Is there an opportunity for an existing employee to act up or be seconded into the role?
If you believe that the role does need to be filled you should consider whether the role could be filled on a temporary basis, fixed term contract or by secondment rather than on a permanent basis.
STEP 1: Hiring Manager
Please complete for all roles, including agency staff, and then forward to your Department Director for review/approval.
Name of Hiring Manager: | |
Vacant position: | |
Department: | |
Reporting to: | |
Type of Resource Required (circle): | Permanent | Temporary agency |
End date (if temporary): | |
Role profile/job description and person specification reviewed and attached? | |
Salary range (take advice from HR): | |
When required: | |
Justification for Recruiting: | |
Date: |
STEP 2: Department Director
Approval for recruitment to all roles:
I approve the request to recruit to this role (circle): Yes No
Comments: Please include any instructions for the hiring manager
Managing Director:
Date:
STEP 3: CEO/MD approval
I approve the request to recruit to this role (circle): Yes No
Comments: Please include any instructions for the hiring manager
Managing Director:
Date:
Please now return this form to HR.
Version: [1.0]
Issue date: [date]
Why buy our Approval to recruit form template?
- It's easily editable and implementable, saving you time and money
- It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
- You will maintain compliance with ACAS guidelines, legislation, and industry best practices
- Email notifications for any updates made to this template or its accompanying materials
- 12 months of unrestricted access without any additional costs (any update in that period is free to you)
- A 25% discount on all library, toolkit, and template purchases/renewals